Workplace: Polish Academy of Sciences Botanical Garden – CZRB in Powsin

Expected start date: immediately

Basis of employment: a fixed-term employment contract for up to 33 months (preceded by a 3-month probationary period) with the possibility of extension to an indefinite term

 Responsibilities:

  • Comprehensive administrative support for the Director.
  • Handling incoming and outgoing correspondence and overseeing document workflow.
  • Maintaining records of contracts, orders, powers of attorney, and other documents.
  • Organizing meetings and conferences, and managing the Director's schedule.
  • Preparing letters, reports, and administrative documentation.
  • Answering the phone and receiving visitors and guests.
  • Ensuring the smooth flow of information between organizational units.
  • Archiving of documentation and ongoing administrative support for the Directorate.

Requirements:

  • Minimum high school diploma; a college degree is preferred.
  • Experience in administrative work or secretarial duties.
  • Very good knowledge of the MS Office suite.
  • Good work organization, independence, and punctuality.
  • Excellent manners, strong communication skills, and discretion.
  • The ability to draft correspondence and maintain records.

We offer

  • Employment Under an Employment Contract
  • Stable employment conditions in a public sector organization
  • Opportunities to improve professional qualifications
  • Benefits Provided by the Company Social Benefits Fund

Recruitment Stages

  1. Review of the submitted application materials.
  2. Job Interview at the Polish Academy of Sciences (PAN) Botanical Garden – CZRB in Powsin
  3. Making the decision to select a candidate and concluding the recruitment process.

Please send your application to the following address: agata.krol@ob.pan.pl

Privacy Notice Regarding the Processing of Job Applicants' Personal Data

  1. The controller of your personal data is the Polish Academy of Sciences (PAN) Botanical Garden – Center for the Conservation of Biological Diversity in Powsin.
  2. For matters related to the processing of personal data, please contact the Data Protection Officer.
  3. Your personal data will be processed for the purpose of conducting the recruitment process:
    • with respect to data required by labor law—pursuant to Article 6(1)(c) of the GDPR in conjunction with Article 22¹ of the Labor Code;
    • With respect to data provided voluntarily that goes beyond what is required by law—pursuant to Article 6(1)(a) of the GDPR, i.e., the consent of the data subject.
  4. Providing the information required by law is necessary to participate in the recruitment process. Providing any other information is voluntary.
  5. Personal data will be processed for the period necessary to conduct and complete the recruitment process, and thereafter for the period required by applicable law or necessary to safeguard against potential claims.
  6. The recipients of the data may include entities authorized to receive it under applicable law, as well as entities that provide the Controller with services related to the recruitment process, pursuant to relevant agreements.
  7. You have the right to access your personal data, to have it corrected, deleted, or to restrict its processing—in the cases specified by the GDPR, and in the case of data processed on the basis of consent—you also have the right to withdraw your consent at any time, without affecting the lawfulness of the processing carried out prior to its withdrawal.
  8. You also have the right to file a complaint with the President of the Personal Data Protection Office.